FACILITIES

Rooms and equipment are the constraint.

Most systems treat a room as a text field and equipment as a spreadsheet. Therapotics models both as scheduled resources with capacity, features, turnover time, booking rules and maintenance windows.

EQUIPMENT AVAILABILITY BOARDDEMO DATA

Parallel bars · PB-02maintenance
BWS treadmill · TM-11in use
Hand dynamometer · DY-04available
NMES unit · NM-08in use
FEES cart · FE-01maintenance
Platform swing · SW-03maintenance
Tilt table · TT-02in use
AAC device · AC-06available

When an asset enters a maintenance window, the scheduler re-routes any session that required it and flags the affected room.

HOSPITALS

Therapy inside a hospital is a different sport.

Ward-based delivery, referral triage, intensity targets and discharge pressure — modelled directly, not approximated with an outpatient calendar.

Acute hospital rehabilitation

Therapy inside an acute ward runs against ward rounds, imaging slots and discharge pressure. Therapotics holds the bed list, the referral queue and the therapist roster in one plan, so an early-mobilisation session lands before the physician round rather than after it.

Ward, bay and bed modelled as locations — bedside sessions are scheduled resources too
Referral triage with priority tiers and time-to-first-contact tracking
Discharge-readiness view: outstanding goals, equipment issue, home assessment
Weekend and on-call cover rotas with credential checks

Inpatient rehabilitation units

A rehab unit is measured on therapy intensity. The platform counts delivered minutes per discipline per patient per week against the prescribed programme, and shows the gap while there is still time to close it.

Programme intensity targets with live minutes-delivered tracking
Multi-disciplinary team meeting packs generated from the record
Length-of-stay and functional-gain reporting per cohort
Group therapy sessions with roster, room and staffing ratios

Hospital groups & regions

Once you run more than one hospital, the question stops being 'is the schedule full' and becomes 'which site is carrying the load'. One tenant, region-pinned data, and a hierarchy that mirrors how the group is actually governed.

Group → region → hospital → department → room hierarchy
Shared clinician pools with cross-site privileges and travel time
Comparable utilization and outcome reporting across sites
Central protocol library with local variance flags

CLINICS

From one clinic to a chain, same platform.

Clinics live and die on filled rooms and refilled cancellations. The configuration grows with you — you turn more of it on, you do not migrate.

Single outpatient clinic

SIX TO TWENTY ROOMS, ONE FRONT DESK, NO IT DEPARTMENT.

The clinic case is a scheduling and no-show problem. Online booking writes to the same availability the front desk sees, reminders go out on your cadence, and a cancellation at 09:10 is offered to the wait-list before the room goes cold.

Multi-site clinic chains

ONE BRAND, MANY BUILDINGS, ONE CLINICAL STANDARD.

Templates, pricing, documentation and credential rules are set centrally and inherited by each site, with the local override recorded rather than hidden. New clinics open from a configuration, not a project.

Specialist & pediatric clinics

SENSORY ROOMS, SCHOOL HOURS, PARENT SCHEDULES.

Booking rules understand the school bell: pediatric blocks, sibling pairing, and rooms reserved for sensory integration until the afternoon. Consent, guardians and school liaison sit on the record.

Home & telehealth arms

THE CLINIC WITHOUT A BUILDING.

Visit routing with drive time, geofenced check-in, offline notes that sync, and telehealth pods that free a consulting room instead of consuming one.

THERAPY ROOMS

What the platform knows about a room.

Six properties turn a room from a label into a schedulable resource. Every session request is solved against them.

CAPACITY

How many patients, and whether the room supports parallel or group delivery.

FEATURES

Hoist, plinth, wall bars, sound treatment, water plant — matched against what a session requires.

TURNOVER

Cleaning and changeover minutes, excluded from utilization and reported separately.

BOOKING RULES

Time-of-day reservations, discipline priority, maintenance and calibration windows.

EQUIPMENT LINKS

Assets bound to the room, or drawn from a pool and reserved with the session.

ACCESS

Ward proximity, step-free route, changing facilities and patient transport time.

ROOM CATALOG

Room types the platform models

Each room type carries a spec panel the scheduler actually enforces.

Rehabilitation gym

Capacity: Group · 8–14
Typical size: 80–180 m²
Features: Zoned cardio, strength, gait, mat; parallel bars; ceiling track hoist
Turnover: 5 min
Booking rules: Group classes 07:00–09:00

Individual treatment room

Capacity: Single
Typical size: 12–16 m²
Features: Hi-lo plinth, curtain, hand basin, wall bars
Turnover: 10 min
Booking rules: —

Hydrotherapy pool

Capacity: Group · 4–6
Typical size: 60–120 m²
Features: Hoist entry, 34°C plant, handrails, changing suite
Turnover: 20 min
Booking rules: Plant checks block 06:00–07:00

ADL / simulated apartment

Capacity: Single or pair
Typical size: 25–40 m²
Features: Kitchen, bathroom transfer rig, laundry, bed area
Turnover: 15 min
Booking rules: —

Speech & language room

Capacity: Single
Typical size: 10–14 m²
Features: Sound treatment, recording, AAC bench, mirror
Turnover: 5 min
Booking rules: Pediatric until 14:00

Sensory integration room

Capacity: Single
Typical size: 20–35 m²
Features: Suspension points, crash mats, tactile wall, lighting control
Turnover: 10 min
Booking rules: Pediatric only

Gait & mobility lab

Capacity: Single
Typical size: 30–50 m²
Features: BWS treadmill, force plates, 10 m walkway, camera array
Turnover: 10 min
Booking rules: Calibration Monday 08:00

Telehealth pod

Capacity: Single
Typical size: 4–6 m²
Features: Acoustic panels, fixed camera, ring light, wired network
Turnover: 5 min
Booking rules: —

ASSET MANAGEMENT

An asset register that blocks bookings.

Serial number, manufacturer, warranty, calibration certificates, service history, depreciation, reorder thresholds and loaner tracking for equipment issued for home use.

Parallel barsHi-lo plinthsGait trainersTilt tablesBWS treadmillsNMES / TENSUltrasoundTractionCPM devicesDynamometersSensory swingsAAC devicesFEESBiofeedbackHoistsTelehealth carts

UTILIZATION

Measured net of turnover.

Occupied means a session in progress. Cleaning and changeover time are excluded and reported separately, so a 92% figure means something.

Send us your room list.

We will map it to the catalog and show what the scheduler would do with it in a week of your demand.

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