Six therapists, two treatment rooms, one gym. No IT department.
A small practice does not lose money on strategy. It loses money on the fifteen minutes between a cancellation and someone noticing, and on the gym being double-booked at four in the afternoon because that is when everybody wants it.
The constraint is the room, not the calendar.
Most clinic software books a therapist and assumes everything else follows. It does not. The Bobath plinth is one plinth. The gym seats four. The paediatric room has the only ceiling hoist. When two of those collide, someone at the front desk resolves it by memory — and that person is also answering the phone.
You do not need a hierarchy, a scope selector or federated reporting. You need the schedule to know what a room can hold and to refuse the booking that cannot physically happen.
- —Double-booked equipment discovered at the door
- —Late cancellations that stay empty because nobody works the waitlist
- —Notes finished at 8pm because the day never had a gap
- —No honest number for how full the clinic actually is
Three areas of the platform carry this.
The rest of the product is present and dormant. These three are the reason you would move.
Resource-aware scheduling
Therapist, room and equipment are booked as one atomic unit. A conflict is impossible, not merely discouraged.
Waitlist auto-fill
A cancellation inside 24 hours triggers an offer to the ranked waitlist, matched on discipline, room fit and the patient's stated availability.
Documentation at the point of care
Discipline-specific templates that pre-fill from the treatment plan, signable on a tablet before the patient leaves the room.
What your tenant hierarchy looks like.
One node. Nothing above it, nothing hidden. Departments and scope stay dormant until you open a second site.
Numbers, with the assumptions attached.
Modelled on a six-therapist practice running 41 booked sessions a day against a physical ceiling of 48. Not a customer case study — every input is listed so you can substitute your own.
- One schedule that owns rooms and assets
- Clashes refused at booking
- Notes signed in-room
- Utilisation reported nightly
These are modelled figures, not a named customer result. Every input is stated so you can substitute your own; where a range is meaningful we publish the sensitivity rather than a single confident number.
Bring one week of real demand to a demo and we will rerun the model live on your data.
See what it costs →The questions this room always asks.
Rung 1 turns off departments, scope, cross-site sharing and residency. What is left is a schedule, plans, notes and reports. You will not see a screen you have no use for.
You may be more than one of these.
Run one week of your real demand through it.
Bring your room list, your asset list and last week's diary. Thirty minutes is enough to see whether the ceiling we compute matches the one you feel.